| Long description |
Instant PDF
Mistakes in the spring eliminate
After Enfocus with PitStop and PitStop delivers server already for the examination and correction of PDF documents important tools for a PDF workflow, PDF looks Instant around the sure and easy production, check and optional, automatic correction of PDF documents from any applications. It is directed directly at PDF producer. Indeed, in this area the biggest need to catch up seems to lie in PDF workflows. Many service providers or PDF receivers complain about too many "bad" PDF files which cannot be processed in the pressure preliminary stage often or only by huge additional expenditure. Besides, it can be so easy with the right software to generate a "healthy" PDF. Instant PDF begins exactly here.
Ideal tools for service providers...
For service providers Instant PDF is ideal tools with which the quality demanded in own company of a PDF file can be checked directly with the production with the customer and also kept by optional, automatic corrections. About a so called "PDF profile" the service provider can fix (now these are printers, pressure preliminary stage company, a publishing company or an agency) precisely his technical demands for a delivered PDF file and this PDF profile in the form of an Instant "PDF of cue" as a selbstinstallierende file to his customers transmit, the Instant PDF start.
... and PDF producer
For the PDF producer Instant PDF shows tools simply to be served with which to themselves from any programmes good (what is well defined of the receivers by means of the PDF profile) PDF files can be generated. He sees immediately whether his files according to the PDF profile are contained OK or still mistake. Many of the current problems let themselves correct PDF by Instant equally automatically. Where bigger mistakes exist, these are immediately indicated in (also by laymen) readable protocol and are presented about an integrated help function also immediately solution proposals.
Functionality of Instant PDF
In the following we would like to introduce to you Instant PDF technically a little more exactly, because it concerns, besides, the product most efficient probably currently to the production of good PDFs. Remember, however, always that the product can be very simply served from the user (PDF producer) and hides a lot from the erfoderlichen know how to the production of good PDFs from the user. This is the real specific feature of Instant PDF.
Because the product from service providers view and from customer view differs basically, we would like to distinguish these both perceptions also in the following description:
Instant PDF from service providers view
A service provider begins to generate a so called PDF profile what all technical demands for the internal or continuing workflow are summarised into. Such a profile makes with Enfocus PitStop professional (or PitStop server) generate or use existing profiles, with Instant PDF delivered. There are also standard profiles which are offered by the GhentPDFWorkgroup for different printing methods on the following web pages free of charge to the download www.ghentpdfworkgroup.org or on www.certifiedpdf.net.
Such a PDF profile exists of a whole series of examinations as well as at most also like correction instructions. Here you fix, e.g., as printers which colour rooms should have colours in the PDF that all writings should be embedded or how high the minimum picture resolution must be for your printing method with pictures. They can generate of course several different profiles which are necessary for different printing methods or different wide treatment processes. With the profile you fix, so to speak, the "intended purpose" and "technische Rüstzeug" which should show a PDF file checked with it later.
In a PDF profile equally automatic corrections can be selected beside the check of single parametres (up to 150) also in each case for most problems, thus possibly the change by RGB to CMYK (e.g., according to a certain ICC profile).
In the next step you define in Instant PDF a so called PDF queue. This is a virtual issue device in which all steps are fixed for the control of the production of the PDFs and the processing by PDFs.
Here can be fixed which PDF conversion technologies you would like to admit as a service provider or which preferences you have.
Even pressure styles can be handed over for InDesign or XPress or Distiller Joboptions for the production by means of Acrobat Distiller should be used.
They select here also the before certain PDF profile which should be used for the check / correction of the generated PDFs.
Furthermore you can also use the actions (from PitStop) which carry out certain corrections in PDFs about the automatic within the PDF profile hinusgehen.
Finally default can be still fixed to file name, memory place or transference parametres. Thus you can determine, e.g. that should be sent for well found PDFs immediately to a certain email address as an Attachment or by FTP on your server are transferred.
Such "a PDF queue" can be stored with ALL settings as A file and also protected, so that the receiver and user this cue cannot change the settings or only partially. Now such a file can be transmitted by email or as a link on your web page to customer. They can also use for it a special service (liable for costs) of Enfocus. On the web page www.certifiedpdf.net many service companies and organisations have published already worldwide your settings which can be downloaded by customers free of charge. The specific feature in this way is in Instant a PDF built in synchronisation of "PDF of cues" by changes in the published specifications.
With it your work is virtually done and now we devote ourselves Instant PDF from the point of the PDF producer:
Instant PDF from the point from PDF producers
To be able to understand better Instant PDF in his functionality, we divide the PDF production process into the following subranges:
2. Examination, correction and forwarding of the PDF file
1. Conversion layout to PDF
First of all it should be held on that Instant PDF generates itself no PDF data, but helps itself of other (known) technologies to generate PDFs from any applications. Up to now supported Instant PDF (to version 2) excluding Adobe Acrobat Distiller for the change in the background. This changes with version 3:
Adobe InDesign CS / CS2, QuarkXPress 6/1/6/5
Some modern layout programmes like Adobe InDesign CS / CS2 and QuarkXPress 6.1/6,5 own originally the ability to export PDF data directly. For these both layout programmes Instant PDF offers a direct "access", while it offers own menu entry (in the file menu) called "memories as a Certified to PDF..." (or Saving as Certified PDF... in the English version) for both layout programmes.
Mac OS X
Under Mac OS X (panther or more anew) PDF data about the printing dialogue can be also generated without other aid (option Than PDF protect...). Now with installed Instant PDF one finds beside this option also a new entry "to memories as a Certified PDF..." (or Saving as Certified PDF... in the English version).
Adobe Acrobat Distiller
Of course the change is also supported by means of Acrobat Distiller (under Mac OS X Distiller 7 and 6, under Windows Distiller 7, 6 and 5). Instant PDF appears here in your job as a virtual printer near which you can "print" your documents from any programmes simply as a PDF. The real change by the Adobe Acrobat Distiller automatically happens in the background, without you must come along around his settings Thought.
Bestende PDFs
Also existing PDFs check to themselves directly in Instant PDF open and or automatically correct. There are practical proofs also for Adobe Acrobat or the Adobe Reader a plug in with which open PDFs about the menu entry "to memories as a Certified PDF..." can be handed over directly in Instant PDF.
Now with it several ways are open to generate PDFs and to check the resultant quality by means of Instant PDF and to secure. By the direct menu entries in the most important programmes, the way has become even easier and shorter to a good PDF file.
2. Examination, correction and forwarding of the PDF file
After the PDF file above one of the ways described on top was generated, Instant PDF takes over the other processing. As the first the file is checked by means of in the well chosen PDF cue of deposited PDF profile and is planned if in the profile also equally automatically corrected.
The result is a "clean" or "certificated" PDF file which also checks immediately again for the artificial intended purpose and if inevitably was corrected and which all important detailed information contains for the receiver. This sees from the first sight whether and with which profile the PDF file was checked and whether this at most still contains problems (which he could still repair with tools like PitStop or PitStop server or other). All corrections are automatically taken down, by the way, so that one also still knows behind what was changed in the file by whom and when.
Afterwards the PDF file either at a certain place on the hard disk is stored and transferred optionally by EMail Attachment and/or by FTP to a given FTP server.
What is a "Certified of PDF"?
Technology is integrated the "Certified of PDF" into Instant PDF. This one can fancy like a "digital inter office slip" which takes down all changes in a PDF (automatically) and provides to you information about who, when what has changed in which objects. With the examination described on top one about Instant PDF generated PDF file a report is automatically generated which also takes down the occurred corrections immediately and integrates into the PDF file. Now such "a certificated" PDF document allows to hand over to itself, e.g., to a service provider (e.g., by means of in Instant PDF integrated forwarding possibility by e mail or FTP Upload). Because the file was already provided for a certain intended purpose (e.g., commercial pressure) by means of a profile invested by the service provider even and became checked / corrected as a result, the receiver can also process the PDF file with very high likelyhood.
Certified PDFs are already recommended in different countries by standardization institutes and associations from pressure preliminary stage and pressure for a sure data exchange or are demanded.
System standards
Instant PDF 3.5 is executable under Mac OS X (incl. 10.4 "tigers" and under Microsoft Windows 2000 service stack 4, Microsoft Windows XP Professional or Home edition. It supports with the PDF production the direct export under Mac OS X, Adobe InDesign CS / CS2 and QuarkXPress 6.1/6.5 as well as the conversion by means of Acrobat Distiller 5.05 (only Windows) as well as Acrobat Distiller 6 and 7 |
